Category Archives: Office 365

Content related to Office 365 in all its glory

Microsoft Teams privacy bug: the cat and the camera

As longtime readers probably know, I have a cat. As cats do, he will sometimes jump on my desk.

Pancake, looking majestic

Pancake the cat on his royal pillow

Some of you may know that, because my job entails working with a worldwide team, I often have early-morning conference calls. To make this easier, I have a small workstation in my bedroom where I can work and be near the coffee machine. This machine is set up with a Logitech c920 webcam and a Blue Snowball USB microphone.

Most of you probably don’t know that I tend to pace when on telephone calls.

So picture the scene. I’ve straggled out of bed to grab a cup of coffee, yawn and stretch, and get on a call. I’m pacing around and speaking. Suddenly the gentleman I’m speaking to (my long-suffering counterpart, Tony Sterling, who owns our customer experience team) starts cracking up. “Dude, turn your camera off!”

Sure enough, somehow the Teams app had started showing Tony video of me pacing around in my boxers and T-shirt. Thankfully it was only him. I apologized deeply, turned off the camera, and removed Pancake from the keyboard. After the meeting, I scoured the Teams documentation to find out what the keyboard shortcut for controlling the camera was.

There isn’t one. This made me a little nervous, nervous enough to put a Post-It note over the camera lens so Pancake didn’t accidentally turn on the camera one night when I was asleep or something.

Today I was in a Teams meeting. The cat jumped on the keyboard and… voila… I got a macOS permissions dialog asking me whether Teams should have permission to use the camera. He’d done it again!

It turns out that when you’re in a Teams meeting, hitting a key will act like a mouse click on whatever control currently has focus. By default, the camera on/off button has focus. Try it yourself: join a meeting, switch out of the Teams app and back into it, and hit a key.

This is, shall we say, not a great design. I appreciate that the Teams team has provided keyboard focus selection, which is great for accessibility, but having focus default to camera on/off is a recipe for unpleasant surprises.

Lesson learned: since I can’t keep my cat off the keyboard, I’ll keep my webcam covered.

 

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Filed under Office 365, Oops!

Office 365 Exposed, Episode 14

It’s MVP Summit week, and you know what that means: another episode! This time, Tony and I were joined by Greg Taylor and Brent Alinger from Microsoft. We discussed a rash of topics, including the impending death end of support for Exchange 2010, new announcements from the Microsoft Teams team at Enterprise Connect, and a rather surprising fact about SharePoint retention and your document library. Share and enjoy!

(editor’s note: this podcast was the first one where we experimented with audio postproduction so do let us know if the sound quality is better or worse than usual!)

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Office 365 Exposed, episode 13

Join me and co-hosts Tony Redmond and Vasil Michev as we talk about all manner of things, including the new Outlook web app, Microsoft’s checkered history with transport rules for security, various SharePoint topics, and the pungent cloud of FUD emanating from certain Office 365 ecosystem vendors.

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Filed under Office 365, Podcasts

Office 365 Exposed, episode 12:

As per tradition, Tony Redmond and I got together at Microsoft Ignite 2018 in Orlando to record a new episode of “Office 365 Exposed” podcast. The Ignite organizers make studios available for this purpose, which is most appreciated. We were joined by special guest and noted humorist Greg Taylor, recently-appointed Microsoft Director of Marketing for Exchange and Exchange Online, to discuss the conference, some announcements made at the event, what Exchange 2019 means for on-premises customers, and what’s happening with Microsoft 365. It’s an easy 45-minute listen.

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Office 365 Exposed, episode 11: Spectre, Meltdown, and the O365 Admin

This episode was recorded at the Continental Hotel in Budapest, where Tony and I were joined by Office 365 MVPs Alan Byrne and Vasil Michev. We explore the wonders of the Spectre/Meltdown vulnerability and learn how it affects– or doesn’t affect– Exchange and Office 365 administrators– and we finally have a name for our “point/counterpoint” segment. Tune in to find out what it is.

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Happy day: Windows Outlook now supports Focused Inbox

A few weeks ago I complained about the Focused Inbox feature. A big part of my complaint was that Windows Outlook didn’t support it. This morning, I updated my Windows Office installation and found that the Focused tab magically appeared.. sort of.

First, how I got it: I was already signed up for the Office Insider program, and my tenant is enrolled in Office 365 First Release. My Office installation showed up with “Current” instead of “Office Insider Fast,” though (to check yours, click File | Office Account in any Windows Office application). For some reason, on my unmanaged, non-domain-joined Windows 10 machine, this setting periodically resets, so I launched regedit and changed the value of the UpdateBranch key under Computer\HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft\office\16.0\common\officeupdate to “Insiderfast”, relaunched Word, and checked for updates. After a few minutes of coffee break, the updates had downloaded. When I launched Outlook, I got the pop-up telling me that Focused Inbox was active.

This leads me to my “sort of” comment. This installation of Outlook has 3 Exchange Online accounts, 1 IMAP account, and a dozen or so shared mailboxes in its default profile. My home robichaux.net account is default. All 3 Exchange Online accounts are on tenants where Focused Inbox is available, and all 3 show the appropriate UI in OWA and Mac Outlook. However, only my work account shows the Focused tab; the other two don’t. Relaunching Outlook didn’t fix this, nor did rebooting, nor did waiting a while. At this point it isn’t clear if having only a single Focused Inbox is by design, a bug, or a temporary limitation. However, I’m happy to see the feature appear at all.

This must be a very new change, as the Outlook 2016 update history doesn’t include it as I write this. Perhaps Microsoft will update it soon to explain more about Focused Inbox support.

 

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Filed under General Stuff, Office 365

Multi-factor authentication for Exchange Online PowerShell

Everything at the Microsoft MVP Summit is automatically under NDA, so rather than talk about all the secret stuff, I thought I’d share something I learned there that isn’t under NDA because it was already public. Somehow I missed this announcement before, but: there’s a public preview of a new Exchange Online PowerShell module that supports Azure multi-factor authentication (MFA). If you have turned on MFA for administrators in Office 365, you’ve probably found that they can’t use PowerShell to manage Exchange objects. Now you can: download and install this module and you’re all set. Here’s what it looks like in action:

adal-ps

I found out about this when I complained publicly in Tim Heeney‘s session that this doesn’t work. Thankfully Tim set me straight posthaste; after I got the link to the preview, a little searching turned up fellow MVP Vasil Michev’s article describing it, which I either forgot about or never saw.

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Filed under Office 365, UC&C